IATF® Allows Audit Waivers and Measures in Response to COVID-19
UPDATE February 2022: the International Automotive Task Force (IATF®) published its latest revision – IATF Measures Coronavirus Pandemic COVID-19 – Revision 7, approving additional global waivers in response to the outbreak of Coronavirus (COVID-19). Stay current with IATF® updates in our blog, The Latest IATF 16949® Automotive Supplier Updates From IATF®, AIAG and OEMs.
UPDATE October 30, 2020: Revision 5 of IATF Global Waivers and Measures includes a new section “IATF 16949 Monitoring”, which introduces a process to enable Certification Bodies to remotely monitor the status of a client’s certified Quality Management System. The revision grants an extension for Nonconformity Management and incorporates two additional FAQs – #2 and #3 that were approved by the IATF®. FAQ#3 addresses internal audits and the associated risks. All changes to the previous document are highlighted in red.
IATF® COVID-19 Related Revision & Waivers
On March 27, 2020 the International Automotive Task Force (IATF®) released IATF Global Waivers and Measures in Response to the Coronavirus Pandemic (COVID-19). Recognizing the impact on the global economy and automotive industry is unprecedented, the IATF® is providing temporary relief measures for upcoming audits (beyond those currently covered in CB Communique 2020-001). This document will be updated by the IATF® as additional options become available.
The IATF® has approved:
- Extension of 6 months to all currently issued and valid IATF 16949® certificates.
- 90-day extension of Stage 2 audits
- 90-day extension of Surveillance audits, before the certificate goes into a suspension status. (The certificate will remain valid during the suspension period.)
- Recertification audits can be extended up to 120 days.
Unlike other certifications, such as ISO or Aerospace, the IATF® is currently not allowing any remote 3rd party auditing. Under these circumstances of COVID-19, however, a company is still responsible for contingency planning (IATF 16949 184.108.40.206 Contingency plans). This means the organization must:
c) prepare contingency plans for continuity of supply in the event of any of the following: key equipment failures (also see Section 220.127.116.11.1); interruption from externally provided products, processes, and services; recurring natural disasters; fire; utility interruptions; labor shortages; or infrastructure disruptions;
(in 2019 Contingency Planning was #4 of Top 10 Minor Nonconformances and #10 of 10 in Top Major Nonconformances)
Companies will still be reviewed in their External Audit for how they are taking contingencies regarding their Quality Management System monitoring during this time unprecedented and disruptive pandemic. With appropriate justification noted for these contingency actions for remote services, portions of an internal audit can be done remotely now, then onsite portions of the Internal Audits can resume later as resources become available.
Remote Audit: What’s Covered?
SimpleQuE suggests conducting all of the conference room process audits through remote means (phone calls, emails, WebEx, etc.). Although this will not be the entire portion of the audit time planned, as much as possible would be done remotely with manufacturing on-site processes completed at a later date. Remote audits also offer an advantage in that companies will save on auditor’s travel expenses due to fewer onsite days.
Deanne Sparr, simpleQuE V.P. and COO offer this advice, “We feel doing this portion of the internal audit offsite helps our clients show good faith to their External Auditors that they are trying to continue to monitor their quality management systems, per their schedule, during this difficult time, while being proactive in effort to avoid major nonconformances in their External Audit.”
What To Do Next?
Certified organizations should contact their Certification Body to discuss their situation and work on an acceptable audit plan. Also keep in mind that simpleQuE auditors are available to perform 2nd party internal and remote audits in order to maintain your quality management system during this time of unprecedented challenges.
We Can Help: IATF 16949® Experts a Click Away
If you’re searching for an IATF 16949:2016 consultant, our team at simpleQuE is well-positioned to support your IATF 16949® and MAQMSR consulting (Minimum Automotive Quality Management System Requirements), certification, maintenance, training and internal auditing needs. Our consultants are qualified, certified, and are experts on the automotive standards, customer-specific requirements, and AIAG or VDA core tools. In addition, many are current or former 3rd party auditors who bring valuable insight because of the knowledge gained from auditing for certification bodies.
SimpleQuE also offers a full line-up of IATF 16949® training courses which includes AIAG and VDA Core Tools, Root Cause Analysis and Problem Solving, Requirements and Implementation. With IATF® also putting a major focus on internal auditor competency, it is essential to have IATF 16949® Internal Auditor Training. Our IATF 16949® auditor training utilizes the process audit approach. Contact Our IATF® consultants to learn more about the customized services offered to match your certification and training needs.
Obtaining and maintaining IATF 16949®, and meeting all of the related Customer Specific Requirements (CSRs), is difficult, which is why we’ve created free IATF 16949® tools, checklists and resources for your use.
SimpleQuE is not associated with the IATF®, IAOB, ANAB®, IAQG®, and is not a certification body. SimpleQuE is an independent consulting, training, and second-party auditing service provider that assists a company on a path for the company to obtain and maintain certification through accredited certification bodies.
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