AS9100, AS9110 and AS9120 Transition/Upgrade Relief

By Jim Lee

The International Aerospace Quality Group (IAQG) and ANSI-ASQ National Accreditation Board (ANAB) have published the linked notifications referencing Resolutions #150 and #152 that they will be allowing companies and certification bodies that have not completed the full transition and upgrade audits by 9/15/18 a little bit of relief.  This is intended to not penalize the certified AS companies when the certification bodies don’t have enough resources to get their clients completely through the upgrade or transitions with new certificates issued before the 9/15/18 expiration.  Not every certification body may honor this or have the resources to do this, so we still see some possibility to transfer.

What these IAQG and ANAB releases state are that the certification body and AS client can  work together to begin the certification upgrade, transition or transfer audit by 9/15/18, or before the current AS certificate expires.  All parties will be given up to 6 months beyond 9/15/18 to complete the upgrade/transition or transfer audit, close findings from the audit, process the registration approval through the certification body office, and issue the new certificate before 3/15/19.

This is not an extension.  The OASIS database will show your company with an expired AS certificate after 9/15/18, until the issue of the new certificate.  It just prevents the AS company from paying for a full initial certification audit (more audit days) and extends the timing past 9/15/18 to complete the upgrade/transition process through the certification body process and closure of findings.

This will cause some hardship on your AS customers who must track and conduct a risk analysis of any supplier who has expired or lost certifications.  The certification status is public information in the OASIS database and will show as expired after 9/15/18.  There will be further scrutiny on AS certified companies by their customers who let their certification completely lapse by 9/15/18.

SimpleQuE consultants can prepare and guide your company through the transition process, contact us to find out how.

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A Look at the AS9100D Transition Data

With the transition to AS9100:2016 well under way, what can we interpret about the data from the International Aerospace Quality Group (IAQG)? Overall, aerospace and defense organizations are transitioning to plan, and exhibiting preparedness with the new requirements.

Some organizations still struggle with Process Identification, but Production Controls and Purchasing make up the highest nonconformities. Here are the top 9 by clause:

The Countdown Begins

Hour glass on calendar concept for time slipping away for important appointment date, schedule and deadline

By Jim Lee, President of simpleQuE

With the deadline for ISO 9001:2015, ISO 14001:2015, AS9100:2016 and IATF 16949:2016 approaching on September 14, 2018, companies have been slow to transition.  The statistics are sobering, although not unexpected.  The new ISO standards have been in effect for 2 years but only 6-20% have made the leap. (The number varies among registrars and the ANAB.) The final draft for the AS 9100 series followed a year later, but with the same deadline, and only 3% have upgraded.  Even fewer IATF companies have transitioned – and all have only 1 year left to get the upgrade completed.

What should you be doing if you’re one of these companies that has pushed out the inevitable?

  • Know that your next scheduled annual audits are the dates when you must transition to the new standards. If your next audit is a recertification and upgrade, you will need to perform the audit at least 2 months prior to your certificate expiring to give you enough time to address any potential nonconformances.
  • Review the new standard and do a gap analysis to see where there are differences in your quality (and/or environmental) management system and the changes to the standard. Generic basic checklists are available from your certification body, or detailed gap checklists with tips and explanations can be purchased from simpleQuE.  Learn more about simpleQuE’s Gap Checklist for: ISO 9001:2015, ISO 14001:2015, or IATF 16949:2016.  Note that IAQG offers a free AS9100D Gap Assessment Workbook.
  • Establish an action plan that will have you ready for your audits. Assign responsibilities and due dates to ensure you’re ready on time.
  • Train your internal auditors and perform a full system audit to make sure your system is on track and in compliance. You must have evidence of a full internal audit and subsequent management review prior to upgrading with your certification body.  If you can’t get your audits done in time you’ll need to outsource them.  (SimpleQuE can conduct an internal audit to the new standard after the implementation effort to prepare you for the external audit.)
  • Don’t expect to wing it and do nothing in preparation for these changed standards, or you will fail your next audit and lose your certification. Worst case if you aren’t ready in time, you may have to let your certification lapse and then become recertified at a later time when you’re ready.  No one wants to hear that, but it is a reality for some who haven’t started.
  • If you still aren’t sure how to proceed, work with a consulting firm (like simpleQuE) with certified experts who can provide consulting, training and customized plan to guide you through the transition.

SimpleQuE shares an important AS9100:2016 transition timeline reminder from IAQG

SQ_Infographic_AS9100Timeline Revised for Sept release

“The IAQG Other Party Management Team (OPMT) would like to remind all certificated organizations that there are two key target dates within the “International Aerospace Quality Group (IAQG) Other Party Management Team (OPMT) Supplemental Rule 003 – Rules for 9100/9110/9120:2016 and 9101:2016 Transition” document that were established in order to ensure that a certified organization transition occurs prior to the 15 September 2018 end date.

The first key target has now passed. In accordance with SR003; “10.a By March 1, 2017 AQMS certified organizations shall communicate with their CB to establish an intended date for 9100/9110/9120:2016 AQMS standard transition readiness.”  We greatly appreciate the efforts that certificated organizations have taken to meet this requirement and would like to remind those that have not yet made transition plans; there is an elevated risk of not meeting the 2018 end date if you have not established and communicated the aforementioned date to your CB.

The second key target date in SR003 is 15 June 2017. In accordance with SR003; 9.g No initial, surveillance or recertification audits shall be started to the previous versions of the AQMS standards after June 15, 2017.” We must ensure that transition has a start date or Certification Bodies may face auditor resource issues in 2018 as the transition end date approaches.”

SimpleQuE is an ISO 9001:2015 certified company that provides ISO, AS and IATF consulting services from quality experts to assist organizations in successfully meeting transition targets. Contact us for more information.  IAQG also provides AS9100 D transition support materials.

AS9100 Change Announced

Big news for AS certified clients from the International Aerospace Quality Group (IAQG), which is overseeing the writing and release of the new 2016 AS standards.  There is a significant change regarding the implementation and upgrade timing for companies required to transition to the new AS standards.

AS9100

 

After June 15, 2017 all AS audits must be to AS9100:2016, AS9110:2016 and AS9120:2016.  There will be no more audits to the current AS standards after that time.  Certified companies must upgrade on their regularly scheduled annual audit after June 15, 2017.  For example, if a company just had an annual audit June 20, 2016, then they must upgrade to the new standard during their June 20, 2017 audit.  Delaying transition until the June 2018 audit would not be an option.  The final transition audit deadline for the AS9100D series is June 15, 2018.